Job Title : Portfolio Co-ordinator

Company Name: UK Ministry of Defence

Job Details:  Portfolio Co-ordinator | UK Ministry of Defence
15-20 minutes
About the job
SP11 8HJ, HQ Army, Andover, Hants

WS14 9PY, DMS Whittington, Lichfield,

Alongside the advertised locations other DIO locations may be offered

Job Summary

Do you want to work for the Defence Infrastructure Organisation (DIO) and care for the Defence Estate? DIO enables Defence to live, work, train and deploy, all with sustainability in mind. From net carbon zero accommodations to runways for the F35 fighter jets; our outputs are unique in the UK and across the globe!

Learn much more about DIO in our Candidate Information Guide attached.

About DIO

Major Programme & Project Delivery (MPP) is accountable and responsible for the delivery of infrastructure capital projects (excluding Minor New Works) to support the Front-Line Commands (FLCs) in the UK and overseas. MPP provides infrastructure project delivery and expert input to the early development of programmes and projects across the FLCs. MPP has adopted the principles of Portfolio, Programme and Project Management (P3M) and will champion them across DIO. MPP also directs and advises DE&S on all infrastructure aspects of hybrid projects, including nuclear. MPP operates through a geographically dispersed organisation.

View our YouTube video to see more about our work

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Summary of the Role

Working at the heart of a high-profile Portfolio Office, this post is responsible for coordination and direct support across the Portfolio Management Group. The role is pivotal to ensure the PfO activities are co-ordinated and tracked by engaging relevant stakeholders to produce the required outputs (e.g. events, briefing papers, presentations). The post holder will work closely with the Hd of Portfolio Management, the Performance Lead and the People, Business Management and Engagement Lead to manage the schedule of work and associated governance activities ensuring they are fully informed.

The post holder will be responsible for supporting teams across the Group and wider PFO to maintain and improve data quality across its systems, gathering and analysing management information, and producing reports.

This position is advertised at 37 hours per week.

Job Description

This is an exciting opportunity to join DIO Major Programmes & Projects (MPP)as we seek a forward thinking, self-motivated individual working at the heart of a high profile Portfolio Office responsible for coordination and direct support across the Portfolio Management Group. The role is pivotal to ensure the PfO activities are co-ordinated and tracked, engaging relevant stakeholders to produce the required outputs (e.g. events, briefing papers, presentations). The post holder will work closely with the Hd of Portfolio Management, the Performance Lead and the People, Business Management and Engagement Lead to manage the schedule of work and associated governance activities ensuring they are fully informed.

The role will also provide numerous opportunities to widen knowledge and experience in a range of key enabling functions by providing support to activities such as internal communications, business management, corporate compliance, recruitment and training to name a few.

This is an exciting opportunity to join DIO Major Programmes & Projects (MPP)as we seek a forward thinking, self-motivated individual working at the heart of a high profile Portfolio Office responsible for coordination and direct support across the Portfolio Management Group. The role is pivotal to ensure the PfO activities are co-ordinated and tracked, engaging relevant stakeholders to produce the required outputs (e.g. events, briefing papers, presentations). The post holder will work closely with the Hd of Portfolio Management, the Performance Lead and the People, Business Management and Engagement Lead to manage the schedule of work and associated governance activities ensuring they are fully informed.

The role will also provide numerous opportunities to widen knowledge and experience in a range of key enabling functions by providing support to activities such as internal communications, business management, corporate compliance, recruitment and training to name a few.

Person specification

The successful candidate will be able to demonstrate good IT skills particularly in the use of Microsoft Office packages, be a good communicator and be able to operate in a multifunctional team environment

Behaviours

We’ll assess you against these behaviours during the selection process:

Leadership
Managing a Quality Service
Seeing the Big Picture
Communicating and Influencing

We only ask for evidence of these behaviours on your application form:

Managing a Quality Service
Communicating and Influencing

Alongside your salary of £29,580, Ministry of Defence contributes £8,569 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

Learning and development tailored to your role
An environment with flexible working options
A culture encouraging inclusion and diversity
A Civil Service pension with an employer contribution of 28.97%
Alternative working practices such as hybrid working
Opportunity to join one of our several D&I Networks. We value diversity and are committed to being an equal opportunities employer.
25 days Annual Leave rising (1 day per year) to 30 days after 5 years’ service
Enhanced Parental Leave
Most sites have free onsite parking, access to Gyms, Sports & Social clubs, On site shops and subsidised canteens

Where business needs allow, some roles may be suitable for a combination of office and home-based working. This is a non-contractual arrangement where all office-based employees will be expected to spend a minimum of 60% of their working time in office, subject to capacity and any required workplace adjustments. Requirements to attend other locations for official business, or work in another MOD office, will also count towards this level of attendance. Applicants can request further information regarding how this may work in their team from the Vacancy Holder (see advert for contact details). Defence Business Services cannot respond to any questions about working arrangements.

The post does not offer relocation expenses.

External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.

Please Note: Expenses incurred for travel to interviews will not be reimbursed.

Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.

Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at www.childcarechoices.gov.uk/.

The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.

MOD Recruitment Satisfaction Survey – We may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Policy Notice sets out how we will use your personal data and your rights.

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.

Selection Process Details (Amend where appropriate)

Please ensure that at the application and interview stages of the campaign you review the Success Profiles Framework to assist you in the demonstration of your skills and experience.

Your suitability for the role will be assessed using the Success Profile elements that have been chosen for this campaign. Each element will be scored accordingly, and the successful candidate will be appointed on merit.

Applications will be sifted on all Success Profile elements, but in the event of a high number of applications, an initial sift will be conducted on the lead Behaviour or Personal Statement. In this instance the remaining elements will be tested at interview.

At application stage you will be assessed against the following:

Behaviours:

Communicating & Influencing

Managing a Quality Service

Experience:

CV: Job History, Qualification Details
Personal Statement: Essential experience / knowledge – Demonstrating good skills in the use of Microsoft Office packages and the ability to work in a multifunctional team environment

Behaviours:

At interview you will be assessed against the following:

Communicating & Influencing

Seeing the Big Picture

Managing a Quality Service

Leadership

Experience:

Personal Statement: Essential experience / knowledge demonstrating good skills in the use of Microsoft Office packages and the ability to work in a multifunctional team environment

We want to offer opportunities to all who are successful at interview for our roles, but this isn’t always possible, so we do hold candidates on an active reserve list for 12 months. It is also possible that we may offer similar lower graded role/s to reserve candidates or, if no reserves are appointed, candidates that meet the lower grade criteria in merit order.

Application sifting is scheduled to take place on week commencing: 24 Feb 25
Interviews are currently taking place via Microsoft Teams and will be conducted week commencing: 10 Mar 25

A minimum of 2 full working days’ notice will be provided for interviews. Grade 6 & 7 posts will be given 7 days’ notice if psychometric tests are selected. We aim to adhere to these dates, but they are subject to change around business needs.

To Assist With Your Application Please Find Attached Below:

DIO Candidate Information Guide

For help and support with your application check out our Civil service careers home page Assessments and Interviews , Civil Service Careers (civil-service-careers.gov.uk)

The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: DBSCivPers-Resourcingteam3@mod.gov.uk .

As a result of the changes to the UK immigration rules which came in to effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points based system, where a role has been deemed to be business critical. This role does not meet that category and we will not sponsor a visa. It is therefore NOT open to applications from those who will require sponsorship under the points based system.

Should you apply for this role and be found to require sponsorship, your application will be |

Country: United Kingdom