Job Title : DE&S Supply Chain Administrator
Company Name: UK Ministry of Defence
Job Details: DE&S Supply Chain Administrator | UK Ministry of Defence
12-15 minutes
About the job
Defence Munitions Beith, Beith, Ayrshire KA15 1JT
Job Summary
At Defence Equipment & Support (DE&S), we supply and maintain vital equipment and services for the Royal Navy, British Army and Royal Air Force. Together, we deliver a vast range of essential defence programmes, and strive for what’s next. Because it helps keep our military at the top of their game and our nation safe – for today, and tomorrow.
We offer 25+ days’ holiday, flexible and hybrid working, enhanced parental leave schemes, shopping discounts, and an exceptional employer pension contribution of 28.97%, to help make work work for you.
Nationality, visas, and vetting: We’re unable to offer visa sponsorship.
This role requires you to have lived in the UK for the last 5 years and obtain Security Check (SC) security clearance. Clearance must be obtained without any caveats that prevent you from carrying out the role you’ve been recruited for. If it isn’t obtained or is obtained but with caveats that prevent you from carrying out the role, any conditional offer made to you will be withdrawn. Obtaining SC security clearance can be a lengthy process, and we reserve the right to withdraw any conditional offer made if the necessary security clearance isn’t obtained within 12 months.
Job Description
Are you looking to kickstart your career? If so, we invite you to join our close-knit Supply Chain team in an entry-level position that promises to be both fast-paced and challenging.
As part of our team, you’ll collaborate with a large Engineering and Technology group at our Defence Munitions site. Your role will be crucial in supporting the Storm Shadow, Brimstone, and AMRAAM weapon systems, ensuring the Royal Air Force’s weapons capability remains at peak readiness.
Your primary focus will revolve around stock control activities, including ordering parts from external suppliers and meticulously tracking these orders to ensure the depot can plan its work efficiently. You’ll interact with a variety of stakeholders, including Defence Equipment and Support project teams and the Royal Air Force.
At DE&S, we provide comprehensive guidance, on-the-job training, and formal development opportunities. We are committed to flexible working arrangements, requiring regular in-person attendance for at least 60% of the week (three days) to foster the benefits of face-to-face collaboration while supporting work-life balance. Initially, you may need to attend more frequently to get acquainted with the site, the team, and your role.
Please note that public transport options to this site are limited.
What You’ll Be Doing
Creating and maintaining Item Data Records onto the MOD Logistic Information Systems for a range of equipment by collating all data values, to enable optimised Supply Chain activities.
Producing stock data to enable Demand and Supply Planning for of equipment, using centrally approved Inventory analysis tools.
Supporting in the identification of the storage and distribution requirements for equipment.
Supporting the timely production of Customs Declaration documents to enable compliant HMRC activities when distributing Inventory into/out of the UK.
Supporting accounting activities for a range of Ministry of Defence (MOD) owned equipment to enable materiel and financial accounting in accordance with Policies and Processes.
Producing data in support of recommendations for the disposal of equipment in a timely manner.
Support stock control and production requirements for management activities for equipment.
Are you looking to kickstart your career? If so, we invite you to join our close-knit Supply Chain team in an entry-level position that promises to be both fast-paced and challenging.
As part of our team, you’ll collaborate with a large Engineering and Technology group at our Defence Munitions site. Your role will be crucial in supporting the Storm Shadow, Brimstone, and AMRAAM weapon systems, ensuring the Royal Air Force’s weapons capability remains at peak readiness.
Your primary focus will revolve around stock control activities, including ordering parts from external suppliers and meticulously tracking these orders to ensure the depot can plan its work efficiently. You’ll interact with a variety of stakeholders, including Defence Equipment and Support project teams and the Royal Air Force.
At DE&S, we provide comprehensive guidance, on-the-job training, and formal development opportunities. We are committed to flexible working arrangements, requiring regular in-person attendance for at least 60% of the week (three days) to foster the benefits of face-to-face collaboration while supporting work-life balance. Initially, you may need to attend more frequently to get acquainted with the site, the team, and your role.
Please note that public transport options to this site are limited.
What You’ll Be Doing
Creating and maintaining Item Data Records onto the MOD Logistic Information Systems for a range of equipment by collating all data values, to enable optimised Supply Chain activities.
Producing stock data to enable Demand and Supply Planning for of equipment, using centrally approved Inventory analysis tools.
Supporting in the identification of the storage and distribution requirements for equipment.
Supporting the timely production of Customs Declaration documents to enable compliant HMRC activities when distributing Inventory into/out of the UK.
Supporting accounting activities for a range of Ministry of Defence (MOD) owned equipment to enable materiel and financial accounting in accordance with Policies and Processes.
Producing data in support of recommendations for the disposal of equipment in a timely manner.
Support stock control and production requirements for management activities for equipment.
Person specification
To be successful with your application, you’ll need to show that you meet the following essential criteria:
Demonstrable evidence of stakeholder engagement
Experience in delivering customer service
Experience of working collaboratively in teams
Proficiency in the use of Microsoft Office (Outlook, Word, Excel, and Teams)
In addition to the responsibilities above, the following technical competences and behaviours will be assessed at interview:
Materiel and Financial Accounting for Inventory – Supervised Practitioner
Inventory Demand and Supply Planning – Supervised Practitioner
Communicating and Influencing – CSBC2
Managing a Quality Service – CSBC2
Alongside your salary of £24,600, Ministry of Defence contributes £7,126 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.
25 days’ annual leave +1 day a year up to 30 days, 8 bank holidays and a day off for the King’s birthday
Flexible and hybrid working options
Market-leading average employer pension contribution of 28.97%
Annual performance-based bonus and recognition awards
Access to specialist training and funded qualifications
Support for progression
Huge range of discounts
Volunteering days
Enhanced parental leave schemes
Improving innovation and enriching our culture, diversity of thought is vital to our success. So whether you’re looking for a new opportunity, a next step, or a helping hand as you return from a career break, bring your experiences and help deliver for the defence of tomorrow. Here you’ll find a supportive, family-friendly organisation to be a part of – and if you need any assistance with your application, just let us know.
Further Information
Candidate Information Pack: bit.ly/DES-Candidate-Information-Pack
Terms and Conditions: bit.ly/DES-SDA-Terms-and-Conditions
Selection process details
Your application will go through the following stages of assessment:
Pre-sift – We will check that you meet any essential or eligibility criteria that are listed in the Person Specification section of this advert. On your CV, please clearly show how you meet the essential criteria.
Sift – Your CV will be assessed against the following categories, using a simple numerical scoring system: Key Achievements; Relevant Experience; Applied Knowledge and Skills. Please follow our guidance on CV writing for best chance of success.
Interview – If you’re invited to interview, you’ll be assessed against the Sift categories listed above, as well as the Technical Competences and Behaviours listed in the Person Specification section of this advert.
Feedback will only be provided if you attend an interview or assessment.
Security
Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).See our vetting charter (opens in a new window).
People working with government assets must complete baseline personnel security standard (opens in new window) checks.
Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).See our vetting charter (opens in a new window).
People working with government assets must complete baseline personnel security standard (opens in new window) checks.
Nationality requirements
This Job Is Broadly Open To The Following Groups:
UK nationals
nationals of the Republic of Ireland
nationals of Commonwealth countries who have the right to work in the UK
nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
Further information on nationality requirements (opens in a new window)
Working for the Civil Service
The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission’s recruitment principles (opens in a new window).
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.
The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission’s recruitment principles (opens in a new window).
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.
Diversity and Inclusion
The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window).
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