Defence Nuclear Organisation - White Fleet Transport Desk Officer

Job Title : Defence Nuclear Organisation – White Fleet Transport Desk Officer

Company Name: UK Ministry of Defence

Job Details: Defence Nuclear Organisation – White Fleet Transport Desk Officer | UK Ministry of Defence
17-21 minutes
About the job
MOD Main Building London, MOD Abbey Wood Bristol AWE Aldermaston Reading

Job Summary

Established in April 2016, the Defence Nuclear Organisation (DNO) delivers nuclear capability to deter threats and protect our nation.

The DNO oversees all defence nuclear business (excluding operations) and is responsible for providing nuclear deterrence; sponsoring the Defence Nuclear Enterprise (all the organisations, programmes and people that sustain the UK’s nuclear deterrent); and advising on UK nuclear policy, planning and international co-operation on nuclear matters.

The UK’s independent nuclear deterrent has existed for over 60 years to deter the most extreme threats to our national security and way of life, and that of our NATO Allies. To ensure that we have a credible and capable nuclear deterrent for as long as the security situation requires, we are building four new nuclear armed submarines – known as the Dreadnought Class – and replacing our nuclear warheads. These renewal programmes will utilise world-leading technology and are a showcase in science and engineering, highlighting the prowess of British industry.

Here at DNO we strongly believe that diversity and inclusion is not only the right thing to do but is also essential for a thriving and successful organisation. We know that diverse teams bring a wide range of perspectives, experiences and ideas, which lead to better decision-making, creativity and innovation. We have a culture where differences are celebrated and our people feel supported, included and empowered. Join us and be part of an organisation that truly values diversity and inclusion and makes a positive impact on the world.

The DNO White Fleet (WF) Transport Desk Officer is responsible for overseeing all aspects of the WF for DNO, ensuring that the requirements of the MOD approved contract (PHOENIX II) are met in the most effective and efficient manner. They are to ensure that vehicles are operated in accordance with MOD Policy whilst developing, reviewing and updating local SOPs such as the DNO Driver Standing Orders. They are also responsible of developing a strategy to promote positive driving standards, behaviours and safety awareness. They will act as the Subject matter Expert (SME) for White Fleet and Hire Car queries across the DNO and support the Defence Nuclear Enterprise as required.

This post is advertised at 37 hours per week.

Job Description

Key Tasks and Responsibilities:

Budget Management:

Oversee top-level budget responsibility for transport management and costs associated with White Fleet (WF) use.
Control, record, and order UK agency fuel cards in use across DNO, and undertake audit and assurance of fuel cards to ensure they are used in accordance with policy.

Policy Development:

Engage with multiple stakeholders across the MOD to develop policies and identify cost-reduction strategies.

Usage Monitoring:

Monitor hire car usage, future funding requirements, and telematic speeding events for lease vehicles.
Interpret management information, provide valuable business insights, and work alongside senior colleagues to help shape strategy and policy within their role area.

Guidance And Advice:

Offer advice and guidance for the use of WF lease and/or hire cars outside of the UK, including conducting and recording all overseas Matrix testing.

Contract Management:

Manage vehicle contract support to ensure compliance with regulations and contract conditions.

Compliance And Auditing:

Understand traffic law and legislation requirements to ensure DNO remains compliant.
Ensure compliance with legislative and MOD regulatory requirements through a robust audit process.
Ensure staff using privately owned vehicles comply with JSP 800 vol 5.

Safety And Environmental Considerations:

Address safety and environmental considerations when moving materiel by all modes of transport.

Reporting And Investigation:

Implement and manage a robust reporting, recording, and accident investigation process.

Training And Guidance:

Engage and guide DNO Authorising Demanding Officers (ADOs) and their Admin 1s in the control and management of transport provision.
Provide training and guidance to ADOs and Admin 1s to enhance their skills and competencies in this field.

Collaboration:

Engage with multiple stakeholders across the business and collaborate with senior colleagues to devise and implement relevant transport strategies, policies, and processes that meet business requirements.
Liaise with other TLB Desk Officers, White Fleet Managers, and Authorising Demanding Officers (ADOs).

This role requires a proactive individual with strong organizational, analytical, and communication skills, capable of working collaboratively to achieve strategic transport objectives within the MOD.

Where business needs allow, some roles may be suitable for a combination of office and home-based working. This is a non-contractual arrangement where all employees will be expected to spend a minimum of 60% of their working time in office, subject to capacity. Requirements to attend other locations for official business, or work in another MOD office will also count towards this level of attendance. Applicants can request further information regarding how this may work in their team from the Vacancy Holder (see advert for contact details).

Collaboration:

Person specification

Essential Skills:

Ability to manage various stakeholders.
Good communication and interpersonal skills.
Excellent organisational and time-management skills
An ability to prioritise tasks effectively.
Competent with Microsoft O365 apps

Desirable Qualifications:

Defence Transport Managers (DTM) Course
Defence Road Safety Advisors (DRSA) Course

Desirable Skills:

This role is suitable for an individual with experience gained in a customer delivery role.
Experience of working in Travel or Transport, either through government or industry.
Demonstrable commitment to learning.
Ability to seek continuous improvement.
Knowledge of Clarity Software
Knowledge of PHOENIX II WF Contract

Behaviours

We’ll assess you against these behaviours during the selection process:

Managing a Quality Service
Communicating and Influencing
Working Together
Delivering at Pace

We only ask for evidence of these behaviours on your application form:

Managing a Quality Service
Communicating and Influencing

Alongside your salary of £44,590, Ministry of Defence contributes £12,917 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

We Truly Believe That The MOD Is a Great Place To Work, And We Offer a Unique Employee Experience. We Want To Ensure That Every Single Employee Feels Appreciated & Fairly Rewarded And Offer The Following Additional Benefits:

Learning and development tailored to your role and broader skill development, enabling you to build a long-term career in your chosen area. Where appropriate there will be offers of training under our apprenticeship schemes.
An environment with flexible working options
A culture encouraging inclusion and diversity
A Civil Service pension with an employer contribution of 28.97%
25 days annual leave rising to 30 days upon completion of 5 years’ service
On-site Gym
Cycle Loan (Advance on Salary)
Thank You Scheme
Defence Sports & Recreational Association (DSRA)
Defence Discount Service
On-site Nursery (Depending on site)

The post does not offer relocation expenses.

External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.

Please Note: Expenses incurred for travel to interviews will not be reimbursed.

Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.

Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at www.childcarechoices.gov.uk/.

The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.

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Country: United Kingdom