Army - Engagement Executive Officer

Job Title : Army – Engagement Executive Officer

Company Name: UK Ministry of Defence

Job Details: Army – Engagement Executive Officer | UK Ministry of Defence
17-21 minutes
About the job
The Barracks, Brecon LD3 7EA. We are passionate about Smarter Working and believe that a combination of flexible working practices, digital technology and modern workspaces will give you the opportunity to enjoy a healthy work-life balance, while ensuring you deliver your outcomes effectively and efficiently – we expect you to know where to be to have the most impact, balancing your individual needs with that of your team and the organisation. However, recognising the benefits of face to face working, there is an expectation that you would be in the office at least 60% of the time (3 days a week).

Job Summary

The Ministry of Defence employs over 50,000 Civil Servants. Within that, the Army Top Level Budget (TLB) employs around 7,000 MOD Civil Servants located at over 300 locations. Ours is a diverse workforce, with roles ranging from trainers, human resources, teachers, and psychologists to storekeepers, financiers, project and programme managers, and policy secretariat staff. There are many different functions and professions delivering key outputs for the Army.

Headquarters 160th (Welsh) Brigade connects the Army to Wales and explains Wales to the Army. It provides the firm base that allows military units in Wales to meet their roles and provide a quality lived experience to the service people. This involves understanding and connecting to all tiers of devolved government. Engagement Branch is the Headquarters’ communications lead that specialises in explaining the Army to Welsh Government, the public, young people, employers and the third sector. The Headquarters is based in Brecon but works throughout Wales; life here is lively and fast-paced!

This position is advertised at 37 hours per week.

Job Description

The Engagement team is looking to recruit a forward-thinking and organised individual with good interpersonal and communication skills. They will assist the Senior Military Personnel & Civilian Authority Liaison Officer with event management and provide administrative assistance to the wider team. You will also represent The Brigade at Local Authority and Covenant Panel Meetings when the Senior Officer is unavailable.

As a member of Engagement Branch, you will work with serving members of the Armed Forces and will support delivery of engagement events. You will travel to various locations throughout Wales and the wider UK, which will involve the occasional overnight stay as well as some occasional evening and weekend work. Additional time will be reimbursed as Time off in Lieu (TOIL). Your department runs the list of key contacts with whom the headquarters needs to engage. We lead on all Official Hospitality delivered by the Engagement team.

The Brigade Engagement team consists of both Civilian and Military personnel and this position offers an exciting opportunity to work within an evolving department, situated in a lively Brigade Headquarters.

As the EO Engagement, responsibilities will include –

Event management support to key engagement events, to include the Royal Welsh Agricultural Show, x6 Annual Royal Gun Salutes, Armed Forces Day and Army Engagement Events
Lead Engagement team Official Hospitality to include maintenance of Guest list; collaborating closely with our Commercial partner, Calder Conferences Ltd for Venue and Event bookings; catering requirements, submission of nominal role and authority requests for parliamentarians to attend Engagement events
Electronic Procurement Card (ePC) holder responsible for making payments on behalf of the team and the relevant auditable paperwork
Maintain the formal guest list and update accordingly
Submit Public Military Event security clearances for Engagement events
Attend meetings in the absence of the Senior Officer i.e., Regional Covenant Partnerships meeting, Local Authority Meeting, Brigade Fusion meetings and back-brief Chain of Command regarding agenda and outcomes
Attend Civil Engagement meetings as required

As the EO Engagement, responsibilities will include –

Person specification

The successful applicant will be efficient, comfortable in a fast-paced environment and proficient in delivering outputs through detailed planning and communication with key collaborators. Prioritising the needs of our civilian collaborators, by working as part of a strong team providing support to the Senior Officer, Engagement team and wider Brigade Headquarters is key.

You will plan and deliver engagement events of the highest quality. You will also support others delivering engagement and ceremonial events, particularly with the delivery of Official Hospitality – you will lead with Guest Lists and liaise with suppliers to ensure catering is secured.

Essential

Administrative experience
Ability to work in fast-paced environment
Proficient in all Office 365 applications

Desirable

Event management experience

Behaviours

We’ll assess you against these behaviours during the selection process:

Managing a Quality Service
Communicating and Influencing
Working Together
Delivering at Pace

We only ask for evidence of these behaviours on your application form:

Managing a Quality Service

Alongside your salary of £29,580, Ministry of Defence contributes £8,569 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

The Army prides itself on being a supportive employer and where possible encourages flexible working, helping you to maintain a great work/life balance.

Other Benefits For Army Civil Servants Include

25 days paid annual leave rising (1 day per year) to 30 days upon completion of 5 years’ service
Highly competitive pension scheme
Personal and professional development of skills
Alternative working patterns for many roles
Access to the Employee Assistance Programme (EAP), a free service that assists you with achieving a productive, healthy environment that is conducive to a healthy lifestyle.
Enhanced parental and adoption leave
6 days special leave per year which can be used for volunteering activities
Learning and Development

We believe that everyone has the potential to make a difference and you will be supported to help you learn and advance in your career. This includes working towards membership of a professional body and/or undertaking a modern apprenticeship as part of your role.

A modern apprenticeship is a combined package of work and training. Through the schemes available you will gain a professional qualification, practical experience, and the broader skills required to develop in your current role and pave the way for your future career.

The post does not offer relocation expenses.

External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.

Please Note: Expenses incurred for travel to interviews will not be reimbursed.

Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.

Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at www.childcarechoices.gov.uk/.

The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.

MOD Recruitment Satisfaction Survey – We may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Policy Notice sets out how we will use your personal data and your rights.

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.

At application you will be asked to provide a statement of suitability of no more than 500 words providing evidence of your suitability for the role and explaining how you consider your skills, qualities and experience to be suited to the role.

You will also be tested against the following behaviours –

Managing a quality service

When choosing your Behaviour examples, please make sure you use real life scenarios that relate to your own experiences. Whilst technology may help to enhance your written submission, presenting the ideas of others or those generated by technology, could result in your application being rejected.

At interview you will be assessed against the following behaviours –

Managing a quality service
Communicating and influencing
Working Together
Delivering at pace

Application sifting will be scheduled to take place within 7 days of the application closing date. Interview dates are to be confirmed. These will be held in person at The Barracks, Brecon LD3 7EA. We endeavour to keep to these time frames, but these are subject to change around business needs.

The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: DBSCivPers-Resourcingteam3@mod.gov.uk .

As a result of the changes to the UK immigration rules which came in to effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa |

Country: United Kingdom