Royal Navy - Bristol Building Services Co-ordinator

Job Title : Royal Navy – Bristol Building Services Co-ordinator – Admin Officer Feb 25

Company Name: UK Ministry of Defence

Job Details: Royal Navy – Bristol Building Services Co-ordinator – Admin Officer Feb 25 | UK Ministry of Defence
17-22 minutes
About the job
Bristol Armed Forces Careers Office

Job Summary

Based in the Armed Forces Careers Office in central Bristol, (Royal Navy), the Business Service Co-ordinator role involves acting as the central coordinator for building security, health and safety compliance, and maintenance management, ensuring adherence to regulations and maintaining a safe and efficient working environment for all 3 departments; the Royal Navy, Army and Royal Air Force personnel you will be working alongside. The role sits within the Recruitment and Attraction team as part of the People and Training Directorate in the Royal Navy. The post holder will be part of a professional team and will be required to be the point of contact for all building related issues detailed above as detailed in a Service Level Agreement held between all occupants. Civil Servant and Armed Forces Personnel work together to achieve the Head of Recruitment and Attraction goals. The position is full time: 37 hours per week the job is mainly in the office but there can be some home working for administrative tasks.

Job Description

The role requires overseeing internal and external security measures, health and safety compliance, and building maintenance. Responsibilities include liaising with key stakeholders, managing compliance records, and conducting regular safety checks. The position also entails leading on first aid and maintaining equipment, ensuring operational readiness, and adherence to safety and security regulations.

As Building Coordinator for maintenance issues, the post holder will act as the primary point of contact for resolving maintenance concerns, ensuring prompt resolution of faults by liaising effectively with cleaning and maintenance contractors. Coordinating with the Infrastructure Manager, Defence Infrastructure Organisation (DIO), Recruitment Manager, Team Managers, contractors, and landlords will be essential to maintain satisfactory maintenance standards.

Regarding health and safety, the post holder’s responsibilities will involve ensuring strict adherence to Safety, Health, Environment, and Fire (SHEF) regulations. This includes completing and maintaining COSHH/DSE and Risk Assessments, as well as managing SHEF/Standing Orders, Asbestos and Legionella Management Plans, Security Register, and Fire Safety publications.

In terms of building security, the post holder will serve as the central coordinator for both internal and external security measures. This will involve managing Business Continuity Plans, overseeing security alarms, CCTV systems, and key registers. The post holder also acts as the initial point of contact for Navy Principal Security Advisor (PSyA) and handle Fire and Navy Health & Safety Inspections.

As the lead for First Aid provision, the post holder will ensure that all equipment is maintained and that reporting via the Naval Lessons Identification and Management System (NLIMS) is accurate and timely. Additionally, the role is responsible for collating and submitting End-of-Month Motor Transport paperwork.

Fire safety will be another critical aspect of the role, requiring weekly fire call point tests, equipment checks, annual inspections, and fire drills are conducted as per Service Regulations. The post holder will also oversee annual training and maintain records for the Armed Forces Careers Office (AFCO).

These responsibilities demand meticulous attention to detail, effective communication with various stakeholders, and a proactive approach to ensuring the safety, security, and operational readiness of the facility.

Person specification

The ideal candidate for this role will possess a strong professional background and key personal attributes that align with the demands of the position. Experience in diary management and working effectively under pressure is essential, as the role requires the ability to manage competing priorities with speed and accuracy. Strong communication skills are crucial, ensuring clear and professional interactions with stakeholders at all levels. Additionally, the candidate should demonstrate proficiency with computer systems and have a working knowledge of Microsoft products, enabling them to efficiently manage tasks and maintain records.

The successful individual will bring a range of technical and personal strengths to the position. They should be adaptable and capable of thriving in a dynamic environment, with the ability to act as a change agent who embraces and facilitates transformation. A decisive nature is essential, allowing them to make informed decisions promptly, while their efficient and focused work style ensures tasks are completed to the highest standard. Precision and attention to detail are key qualities, as the role involves maintaining compliance with various safety and operational regulations. Furthermore, the candidate should be a natural problem solver, able to identify challenges and implement effective solutions quickly and confidently.

Overall, we are seeking a dedicated professional who combines experience, technical proficiency, and a results-oriented mindset to excel in this multifaceted role.

Behaviours

We’ll assess you against these behaviours during the selection process:

Working Together
Managing a Quality Service
Changing and Improving
Making Effective Decisions

We only ask for evidence of these behaviours on your application form:

Working Together
Managing a Quality Service

Alongside your salary of £26,235, Ministry of Defence contributes £7,600 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

Learning and development tailored to your role
An environment with flexible working options
A culture encouraging inclusion and diversity
A Civil Service pension with an employer contribution of 28.97%
Navy Command offers support and development in your career. This includes working towards membership of professional bodies and / or apprenticeships, that you undertake as part of your role.
25 days paid annual leave rising (1 day per year) to 30 days upon completion of 5 years’ service.
Special Paid Leave to volunteer up to 6 days a year.

Where business needs allow, some roles may be suitable for a combination of office and home-based working. This is a non-contractual arrangement where all office-based employees will be expected to spend a minimum of 60% of their working time in office, subject to capacity and any required workplace adjustments. Requirements to attend other locations for official business, or work in another MOD office, will also count towards this level of attendance. Applicants can request further information regarding how this may work in their team from the Vacancy Holder (see advert for contact details). Defence Business Services cannot respond to any questions about working arrangements.

The post does not offer relocation expenses.

External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.

Please Note: Expenses incurred for travel to interviews will not be reimbursed.

Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.

Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at www.childcarechoices.gov.uk/.

The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.

MOD Recruitment Satisfaction Survey – We may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Policy Notice sets out how we will use your personal data and your rights.

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.

This position will be recruited into using the Success Profiles (civil service success profiles) and will assess behaviours and experience. You will be assessed on your CV and, if shortlisted, you will be invited to interview.

Applicants are advised that the post they are applying for is included within the Armed Forces Recruitment Programme (AFRP) and although not amongst those which may transfer to a new employer, it may be affected or impacted by the outcome of the programme.

At sift, you will be assessed against your CV, Statement of suitability and the following:

Behaviour:

Working Together
Managing a Quality Service

Experience:

Candidates will be required to provide a statement of suitability. (250 Word count)
Candidates will be required to provide CV details to include job history; qualification details and previous skills and experience.

When choosing your Behaviour examples, please make sure you use real life scenarios that relate to your own experiences. Whilst technology may help to enhance your written submission, presenting the ideas of others or those generated by technology, could result in your application being rejected.

Behaviour:

At interview, you will be assessed against the following:

Changing and Improving
Making Effective Decisions

The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: [email protected] .

As a result of the changes to the UK immigration rules which came in to effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa |

Country: United Kingdom